2019 Exhibitor and Sponsor Prospectus
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Join the nypta state conference as an exhibitor or sponsor


The 2019  New York Physical Therapy Association Conference will be held at the Saratoga Hilton, in Saratoga Springs, NY on October 18 & 19, 2019.


What is the NYPTA Conference? 

The NYPTA Conference is a statewide education event for physical therapists, physical therapist assistants, and students of physical therapy. Association members and non-members come from throughout New York State to attend educational sessions offering up to 13 hours of continuing education credits. In addition to the educational seminars, we offer poster presentations, networking opportunities, and an exhibit hall featuring suppliers from throughout the state and country who have services to offer our profession. 


Who are the conference attendees? 

Attendees are physical therapy professionals in all areas of practice and specialties, including: 

  • Neurology
  • Orthopedics
  • Geriatrics
  • Homecare
  • Pediatrics
  • Private practice
  • Research
  • Sports 
  • Education - PT and PTA program directors and professors



Call for exhibitors


Why Exhibit?

  • Reach hundreds of attendees from throughout the state
  • Engage in face to face communication with physical therapy professionals and students
  • Take home leads and contact information from the connections you have made

Who should Exhibit?

Any company with a product or service that meets needs of physical therapy professionals! Examples of companies who frequent our exhibit hall are: 

  • Recruiting/staffing services
  • Medical equipment
  • Health and Wellness programs
  • Rehabilitation technology and products
  • EMR providers
  • CE providers
  • Partners - such as law firms, and business solutions for private practices
  • Therapy Equipment repair
  • Post graduate programs 


What is included with an Exhibit Space? 

  • Two exhibit hall passes and exhibitor  ribbons
  • Exhibit tabletop booth, two chairs, wastepaper basket
  • Company logo, description, and contact information listed in conference mobile app
  • The opportunity to announce your prize giveaway at lunch on Saturday - exhibitors are encouraged to bring prizes to promote engagement with attendees!
  • Listing on the NYPTA website Exhibitor Page
  • NYPTA Social media exposure
  • A list of conference attendees following the event
  • A listing in the Empire State Physical Therapy Newsletter  - distributed to 6,000 members
  • Discounted newsletter advertising in the Empire State Physical Therapy Newsletter - distributed to 6,000 members

EXHIBIT RATES -- All exhibitor booths are sold out!


Regular Rate: $700

Early Bird Rate: $600


Need more space? DOUBLE BOOTHS are available! Save $200 by purchasing a double booth package. 


Early Bird Double Booth Rate: $1000

Regular Double Booth Rate: $1200  



For the full information on purchasing an exhibit booth, visit our exhibitor registration page by clicking the button below. 


Call for Sponsors 


Why Sponsor?

  • Sponsorship opportunities are your chance to send attendees home with your company's valuable information even if you cannot attend the event.
  • Put your company name, logo and services directly in front of attendees during break times and meals at conference.
  • Sponsorships boost your brand awareness and marketing efforts!

Who should Sponsor? 


Any company with a product or service that meets needs of physical therapy professionals, that is

  • Unable to attend our event but wants to connect with attendees
  • That may be attending as an exhibitor but would also like additional avenues to connect with attendees


What is included in Sponsorship? EVERY sponsorship includes: 

  • Your company name in the Conference Program Booklet
  • Your company listing in the November/December Empire State Physical Therapy Newsletter, reaching 6,000 members
  • Company Logo and information in the conference mobile app
  • A listing on the NYPTA Website Sponsor Page
  • NYPTA Social Media Exposure 

rates and packages




Sponsor morning or afternoon coffee breaks on Friday or Saturday to get your brand message to attendees while they take a break from their courses and have refreshments. This sponsorship allows exhibitors to provide logo napkins for distribution at beverage breaks. 




This is an opportunity to insert your marketing materials in our conference bag! Your promotional information or item will be handed out to every attendee as they register for the event. Simply mail 500 fliers or giveaway items to the NYPTA Office by August 30, 2019.



Sponsor breakfast on Friday or Saturday and be the first thing attendees see in the morning! Your company logo will be placed at the entrance of the ball room and on the tables while attendees network and enjoy a continental breakfast before a long day of education. This sponsorship allows exhibitors to provide logo napkins for distribution with breakfast.



Sponsor lunch on Friday or Saturday and your company logo will be placed at the entrance of the ballroom and on the tables while attendees network and enjoy a cold lunch buffet during their break. You will also have an opportunity to welcome attendees to lunch. This sponsorship allows exhibitors to provide logo napkins for distribution at lunch. 


CONFERENCE Bag Sponsorship - $1000 

Attendees will go home with new knowledge and information from their courses, but they will also take home their reusable conference tote bag, and it could have YOUR logo on it! Stay at the top of their mind long after the conference has concluded.
*Conference bag is pre-selected by NYPTA chapter office. 



Take this opportunity to promote your product and services by advertising in the 2019 Conference Program Booklet! It will be distributed to every attendee at the conference. A range of pricing options and advertising sizes exist, please see the registration page for additional details. The deadline for reserving space in this publication is August 30, 2019. 


Inside front cover – color: $350

Inside back cover – color: $350

Back cover – color: $400

Full page ad B/W: $250

Half page ad B/W: $125

Quarter Page ad B/W: $100



Display your company name and logo on a highly traveled thoroughfare at the conference. Sponsor to provide retractable (vertical) banner. Banner must be shipped by your company, and received to the NYPTA office no later than October 4, 2019. 



Don't let your exposure end at the conference! Become a PARTNER with the NYPTA and receive year-round brand exposure. This elite, specialized package includes: 

  • One Exhibit Tabletop booth at the 2019 Conference, and all the perks that go along with that.
  • A Front Page Banner Presence on the NYPTA Website for one year - submitted by company, approved by NYPTA. Graphic to be updated on a bimonthly basis.
  • Social Media Exposure - up to three posts per month, submitted by company, approved by NYPTA. 
  • Empire State Newsletter Exposure - one advertisement in each issue of the newsletter for one year.


Program Booklet -- 3.75" x 6.75"

Ad Size Bleed Non-Bleed 
Full Page*  3.75 x 6.75"  2.5 x 5.5" 
Half-Page Horizontal        3.75 x 3.375" 2.5 x 2.75" 
Quarter Page 1.875 x 3.375"        1.25 x 2.75"


*Assumes inside front cover and the back cover would have the same specs.



For the additional information on purchasing a sponsorship package, visit our sponsorship registration page by clicking the button below. 




Exhibit Hall Location:
  • Saratoga Hilton

    534 Broadway

    Saratoga Springs, NY 12866

  •  Book your overnight room using our group code to get our special rate of $176 per night.You must reserve by September 16, 2019Two options to book are: 

     - Call 518. 584.4000 and refer to the group code/reference name" NY Physical Therapy Association

     - Book Online here:



Exhibit Hall Logistics and PAYment
  • Booths are reserved on a first come, first served basis. Complete payment and information must be submitted to officially reserve a booth.

  • Payment is available online by credit card, and also by a mailed check.

  • To pay by check you must call the NYPTA Office at 518-459-4499 and ask to speak with Erin Stack.

  • If you choose to pay by check, and your payment is not received within ten business days, your preferred booth may be forfeited. 
Exhibit Schedule

Thursday October 17th

2:00 - 5:00pm - Exhibitor Setup and Registration

Friday October 18th
7:00am - 9:00am - Exhibitor Setup and Registration
9:00am - 5:00pm - Exhibit Hall Open


10:00am - Coffee Break 
12:00pm - 1:00 pm - Lunch 

3:00pm - Coffee Break 


Saturday October 19th
9:00am - 2:00pm - Exhibit Hall Open

10:00am - Coffee Break 

12:00pm - 1:00pm - Lunch 

3:00pm - Coffee Break 

3:30pm - Exhibit Hall Closes



Email NYPTA Continuing Education/Event Coordinator, Erin Stack, at estack@nypta.org with any questions about the event.  


Ready to Make things Official? 


To officially register as an exhibitor or sponsor for the 2019 NYPTA Conference, please click the "register today" button to select your booth, your sponsorship package, agree to the terms and conditions, and complete payment for your selections. 






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